November 2012 AES Newsletter has Articles on Screening List, Suppressing Fatal Errors, TRNs
The Census Bureau released the November edition of its Automated Export System (AES) Newsletter, which includes articles on Export Control Reform and the Consolidated Proscribed Party Screening List; suppressing AES fatal errors; and reporting Transportation Reference Numbers. Highlights of the newsletter are as follows:
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Consolidated Screening List combines three agencies’ proscribed parties. As part of the administration’s Export Control Reform initiative, it has consolidated lists of prohibited parties into a single spreadsheet to aid industry in conducting electronic screens of potential parties to regulated transaction. The spreadsheet, which combines six proscribed parties lists from the Bureau of Industry and Security, State Department, and Office of Foreign Assets Control, such as the BIS Entity List, the State Department Debarred List, and the OFAC Specially Designated Nationals List, is available here.
Suppressing AES fatal errors. Census sends AES Fatal Error Reports each month. In most cases, these fatal errors must be corrected. Exporters who receive AES fatal errors can correct them if they still haven’t received an Internal Transaction Number (ITN). If the ITN has already been received, then exporters can delay their shipments and resubmit them in AES. But exporters that can’t correct their fatal errors are candidates for Fatal Error Suppression Requests, Census said.
According to the newsletter, AES Fatal Error Suppression Requests are appropriate in circumstances where: (1) the shipment was refiled and accepted by the AES under a different Shipment Reference Number (SRN), either by the original filer or another party to the transaction; (2) the shipment will not be exported due to a canceled order, mistaken entry, or other reason; or (3) the filer is unable to correct the AES fatal error(s) because of current or pending CBP action, an attempt by the filer to delete the SRN twice, or an attempt by the filer to change or correct an SRN that had previously been canceled.
Reporting Transportation Reference Numbers. Transportation Reference Number is a conditional field in AES that is required in certain circumstances. To determine if the TRN is required, AES filers must first ask the question of what the method of transportation is for their shipments, Census said. If the shipment is by vessel, then the TRN is required and may be in the form of a reservation number or booking number assigned by the ocean carrier to hold space on the vessel for the cargo, it said. If the shipment is by air, then reporting the TRN is optional, but must take the form of the Master Air Waybill. For any other method of transportation, AES filers should leave the TRN field blank, said Census.